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Requesting Claim Information from EQC

If you want information about the history of a claim, you can make a request under the Official Information Act 1982 (OIA) and/or the Privacy Act 1993 (PA).

We will respond as soon as possible and within 20 working days of receiving your request. While you can request any claim file information, we can respond more quickly and effectively if your request is specific. 

You can use the online form to request claim file information if you are a claim contact or have authorisation to receive information from the claimant(s).

If you are not a claim contact and/or do not have available authorisation to receive information from the claimant, please get in touch with us directly to make your request for information. You can use the details found on our Contact us page or you can e-mail oiarequests@eqc.govt.nz

Selling a property?

One of the most common requests for information we receive is for the purpose of aiding a property sale. We have identified the specific claim information required for this purpose and you can request the documentation as a package. If you find that you require information in addition to the information outlined below once you receive the response, we are more than happy to discuss your needs. We aim to provide you with a house sale package well within 20 working days.

A house sale package may include the following documents:

  • Property assessments (statement of claim, statement of damage, Comet Scope of works, costed Scope of Works)
  • Scope change summaries
  • Variations to work orders
  • Specialist reports (engineer, electrical, asbestos, mould)
  • Contractor and sub-contractor quotes
  • Work Orders
  • EQR property Overview (financial summary)
  • Final account agreements
  • Sign off(s)

The package contents will vary depending on whether a claim was cash settled or referred for a managed repair through the Canterbury Home Repair Programme. For example, there will be no sign off documents or contractor invoices for a cash settled claim. Claim documents will only be included if they exist in relation to the property.

Information request process

Once you have made your request for information, EQC will confirm receipt and we may contact you for further clarification. The more specific your request, the more effectively we can respond. 

We will review the relevant documentation and may need to redact specific information in accordance with the OIA and/or PA. If information needs to be withheld, we will communicate this to you when sending the response. 

If all or part of your request for information cannot be fulfilled, we will inform you of the reason(s) in accordance with the OIA and/or PA in our response.

We will send the response out to you according to your preferred contact method. We aim to include all the relevant requested documentation with our response, however for larger or complex responses we may need to send the information to you in batches. The preferred method of delivery is electronically; however, we are able to send information via Courier Post if required.

If we need to extend the time required to complete your request, we will notify you in writing at the earliest opportunity (and within 20 working days of receiving your request). We will also advise you of the new date by which you should expect the response in full.

Further notes:

To check the specifics of when a response to your information request is due, please refer to the Ombudsman Calendar: ombudsman.parliament.nz

Tonkin & Taylor holds geotechnical records relating to drilling that may have taken place directly on, or near a property. This information is generally not included in a response unless specifically requested. Click here to see an example of geotechnical data held by Tonkin & Taylor.

If you would like to discuss a current information request, please get in contact using the details found on our Contact us page or e-mail oiarequests@eqc.govt.nz

Requesting updates on an open claim and further claim queries

If you are seeking an update on the progression of an open claim, please get in touch with our customer contact centre team. They can provide you with updates outside of a formal request for information.

An OIA request will only provide information that is available at the time the request is made, for example if your claim has not yet been settled, a response will not include a date of settlement or any expected timeframes.

If you have received an information response and have subsequent questions in relation to the claim history, please contact our customer contact centre directly.

See our Contact us page for the best ways to get in touch.

Requesting non-claim information

If you would like general information we hold (for example, our policies or procedures), we will consider your request under the Official Information Act 1982.

As with any information request, the more specific you can be the more effectively we can respond.

You can contact us by emailing info@eqc.govt.nz or by post to:

Official Information Act Requests
Earthquake Commission
PO Box 790
Wellington 6012

Is there a cost?

We do not charge for a request relating to a customer’s specific claim or property.  However, EQC may elect to charge for a request for claim-related information where the requester does not have a direct personal interest in the specific claim.

We may charge for non-claim-related Official Information requests (as allowed under section 15 of the Official Information Act). If we decide to charge for a request you have made, we will write to let you know. 

You can read our criteria for charging in our Policy – Charging for Official Information Requests. Our policy is based on the Ombudsman’s Charging guidelines and the Ministry of Justice’s all of government charging guidelines

Related information

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