OIA document lists

Documents to sell a property

This package will provide you with all documentation required to sell a property. You can offer this information to potential purchasers and pass on the documentation once the sale is complete.

If the property was cash settled for under $10-15K you will receive:

  • Statement of claim
  • Statement of damage
  • Comet Scope of Works
  • Costed Scope of Works

If the property was referred to the Canterbury Home Repair Programme (CHRP) you will receive where applicable:

  • Property assessments (statement of claim, statement of damage, Comet Scope of works, costed Scope of Works)
  • Scope change summaries*
  • Variations to work orders
  • Specialist reports (engineer, electrical, asbestos, mould)
  • Contractor and sub-contractor quotes
  • Work Orders
  • EQR property Overview (financial summary)
  • Final account agreements
  • Sign off(s)

If the claim was partially cash settled through the Canterbury Home Repair Programme, you will also receive any associated cash settlement documents.

If the claim was classed as a repair over $100,000 (+GST) and referred to the private insurer, you will receive a confirmation of the cap status. 

Documents to re-insure or re-mortgage a property

This document package will provide you with all documentation required to re-insure or re-mortgage your property.  Examples of this documentation include the following where applicable and available:

If the property was cash settled for under $10-15K you will receive:

  • Statement of claim
  • Statement of damage
  • Comet Scope of Works
  • Costed Scope of Works

If the property was referred to the Canterbury Home Repair Programme (CHRP) you will receive where applicable:

  • Property assessments (statement of claim, statement of damage, Comet Scope of works, costed Scope of Works)
  • Scope change summaries*
  • Variations to work orders
  • Specialist reports (engineer, electrical, asbestos, mould)
  • Contractor and sub-contractor quotes
  • Work Orders
  • EQR property Overview (financial summary)
  • Final account agreements
  • Sign off(s)

If the claim was partially cash settled through the Canterbury Home Repair Programme, you will also receive any associated cash settlement documents.

If the claim was classed as a repair over $100,000 (+GST) and referred to the private insurer, you will also receive a confirmation of the cap status in addition to the associated scope of works.  

Documents to support a dispute and/or claim review

This package is designed for those who would like EQC to review the file relating to their property. This package is also relevant if you are in dispute over the assessments, repairs and/or settlements and require documentation to understand the timeline of decisions made on the claim. This package will contain all repair documentation relating to your property or will be specific if you have identified the specific areas of concern.

Examples of this documentation include the following where applicable and available:

Building/ dwelling information

  • Property assessments (statement of claim, statement of damage, Comet Scope of works, costed Scope of -Works)
  • Building repair statements
  • Scope change summaries
  • Variation Orders
  • Consenting documents e.g. heat pump or building
  • Construction completion interaction
  • Defects liability Period
  • Practical Completion Certificate
  • Producer statements
  • Final account agreements
  • Heat Pump warranty documents
  • Sign off documents
  • EQR construction budget
  • EQR urgent repair invoice (S)
  • Specialist reports (engineering reports, electrical, asbestos, mould)*
  • Mould reports
  • Electrical assessment results
  • Remedial SOW documents including variations, work orders and sign offs.
  • Statement of agreed remedial works
  • Weathertight settlement
  • Weathertight SOW
  • Weathertight referral document
  • Emergency work assessment, work orders and sign offs.

Apportionment information

  • Dwelling report apportionment report (DRAR)
  • All fie notes relating to apportionment
  • Dwelling apportionment summary.

Drainage information

  • Drainage report
  • Drainage assessments
  • Drainage sketches
  • Photographs relating to drainage
  • Drainage Video

Land information

  • Land SOW
  • Shared land legend sheet
  • Land sketch
  • Land engineering reports
  • Land valuation
  • IFV/ILV valuation worksheet
  • IFV/ILV engineering report
  • Flood maps
  • Photographs relating to land
  • Opt Out confirmations
  • CHRP Cash settlement
  • Claim confirmation letters
  • Cash Settlement Advice letter (provided to the recipient of letter only)

Contents information

  • Excess Calculator
  • Declinature Letter
  • Contents calculator
  • Schedule of Contents

This pack contains all written file notes recorded against the claim history or file notes relating to the specific area(s) of concern identified.

Probate, Trustee & P.O.A – a full history of assessments, settlements and/or repairs

If you are the holder of a probate, have Power of Attorney or are a trustee to act on behalf of another, this package will provide you with a full repair history including all assessment documentation, settlements and repair works documentation where applicable.

This document package will provide you with all documentation required to re-insure or re-mortgage your property. Examples of this documentation include the following where applicable and available:

If the property was cash settled for under $10-15K you will receive:

  • Statement of claim
  • Statement of damage
  • Comet Scope of Works
  • Costed Scope of Works

If the property was referred to the Canterbury Home Repair Programme (CHRP) you will receive where applicable:

  • Property assessments (statement of claim, statement of damage, Comet Scope of works, costed Scope of Works)
  • Scope change summaries*
  • Variations to work orders
  • Specialist reports (engineer, electrical, asbestos, mould)
  • Contractor and sub-contractor quotes
  • Work Orders
  • EQR property Overview (financial summary)
  • Final account agreements
  • Sign off(s)

If the claim was partially cash settled through the Canterbury Home Repair Programme, you will also receive any associated cash settlement documents.

If the claim was classed as a repair over $100,000 (+GST) and referred to the private insurer, you will receive a confirmation of the cap status. 

Specialised Engineering Reports

This pack contains a copy of specialised engineering reports that may have been produced to assist in the assessment of damage and/or repair strategies at the property. Examples of this documentation include the following where applicable and available:

  • Cavity critters reports
  • Floor level reports
  • Foundation reports
  • Retaining wall engineering reports
  • T&T drilling information

All information relating to land

If you want to find out the full history around any assessments, settlements and/or repair done in relation to the land around your property, this package will provide you with the comprehensive documentation and history. Examples of this documentation include the following where applicable and available:

  • Land SOW
  • Shared land legend sheet
  • Land sketch
  • Land engineering reports
  • Land valuation
  • IFV ILV valuation worksheet
  • IFV ILV engineering report
  • T&T land drilling
  • Flood maps
  • Photographs relating to the land assessments
  • File notes pertaining to land

All information relating to drainage

If you want to find out the full history around any assessments, settlements and/or repair done in relation to the drainage at your property, this package will provide you with the comprehensive documentation. Examples of this documentation include the following where applicable and available:

  • Drainage report
  • Drainage assessments
  • Drainage sketches
  • Video Footage
  • File notes pertaining to drainage
  • Photographs relating to drainage

Other

Please e-mail us at oiarequests@eqc.govt.nz if you would to request any specific information not covered in the above packages. We will be happy to clarify what we can provide you as the most relevant information to suit your needs.

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